• Fully licensed bar facilities – Cash Bar & Bar Tab arrangements available. Sorry, no BYO
• Complimentary dancefloor if using private function room
• Assistance with organising entertainment or you are welcome to organise your own. In-house music system – complimentary (background music only), Juke Box Hire $550.00 + GST, DJ $ 750.00 + GST, DJ with Karaoke $ 850.00 + GST or Bands from $ 700.00 + GST)
• Complimentary Christmas decorations including Christmas tree
• Additional Christmas decorations available (Christmas floral table settings from $ 75.00 + GST per table)
• Themed events available on request – additional charges may apply
• Children are very welcome – children’s prices available

A range of accommodation options are available ranging from Economy rooms, Studios, Executive suites, Family units and Two bedroom Apartment.

Final numbers and menus must be confirmed no later than seven (7) working days prior to the function.

A cancellation fee will apply should less than twenty one (21) day’s notice in writing be received of any cancellation. In any event, any deposit paid is non-refundable regardless of when the cancellation notice is received.

Clients are not permitted to bring any of their own food or beverages into the function room or any of the public areas of the hotel.

A non-refundable deposit of $ 500.00 (or 25% of the total cost, whichever is the lesser) is required upon confirmation of the booking. The balance for the food, bar tab, entertainment and decorations (if applicable) is payable in full no later than seven (7) working days prior to the function. Credit card details are required in the case of an open bar tab.

AGREEMENT

Mount Richmond Hotel (“the Hotel”) agrees to furnish and the client agrees to hire the services set forth in accordance with the Terms and Conditions listed herewith.

CONFIRMATION

Confirmed bookings are established on receipt of a 25% non-refundable deposit. Initial confirmation is payable within seven (7) working days of the request. Should we not receive the confirmation deposit within the specified time, we reserve the right to cancel the booking.
Clients agree to begin and complete their function at the scheduled time outlined in their Confirmation.

DAMAGES/INSURANCE

The Hotel does not accept any responsibility for damage to, or loss of any property or merchandise left in the Hotel prior to, during or after any function.
It is recommended that the Client arrange his own personal liability insurance and security, as required. Nothing is to be nailed, screwed, stapled, or adhered to any wall, door or other surface or part of the building or furniture unless prior approval has been given by the Hotel Management. The Client may use “Blue take” providing it is all removed prior to the Client’s departure. Suitable floor protection is to be used as required. In the event of any damages the Client assumes responsibility for any and all damages caused by the Client or any of the Client’s guests or invitees or other persons attending the function, whether in accommodation rooms reserved or in any other part of the Hotel. The Client will be responsible for the removal of all property after the conclusion of the event and any goods left in the Hotel after the function without prior arrangement will be deemed abandoned.

GUARANTEED NUMBERS

The Client agrees to advise the Hotel Function Coordinator, the final numbers for both catering and seating, at least seven (7) working days prior to the commencement of a function. These numbers will be the final confirmed numbers and will constitute the minimum charge. The Hotel will cater for an increase of up to 5% over final confirmed numbers and any difference shall be charged accordingly. No credit shall be allowed in the case where actual numbers are less than the final confirmed numbers.

FOOD AND BEVERAGE

No Food or Beverage of any kind will be permitted to be brought into or removed from the Hotel by the Client or any of the Client’s guests or invitees without prior approval from Management. As the Hotel regularly updates menus and wine lists according to seasonality and availability, the Hotel at its sole discretion reserves the right to substitute items of Food and Beverage with like product where necessary.

VENUE CHANGES

When a Conference Venue or accommodation room cannot be made available to the Client for causes beyond the control of the Hotel, the Hotel reserves the right to substitute similar or comparable function venue and/or accommodation for the function but must give the Client prior notification of the change.

PRICES

Prices contained within quotations are binding on the Hotel upon receipt of the deposit required.

PAYMENT DETAILS

A non-refundable deposit is payable of the lesser of $ 500.00 or 25% of the total cost of the function, upon confirmation of the function and the balance is payable in full, no later than seven (7) working days prior to the commencement of the function.

ACCOMMODATION

When accommodation is required, tentative group bookings will be accepted. A guaranteed booking is established on receipt of the specified deposit. The number of rooms required must be confirmed seven (7) working days prior to arrival. This will be the minimum number of rooms that will be charged. A charge equal to one night’s tariff quoted will be charged for each accommodation “No-Show”. A guest rooming list and charging details must be provided to the Hotel seven (7) days prior to the arrival in the Hotel.

CANCELLATIONS

All cancellations must be notified to the Hotel in writing. If the Hotel receives notice of cancellation less than twenty one (21) days prior to the function, the Client shall forfeit all monies paid. In any event, any deposit paid is non-refundable regardless of when the cancellation notice is received.